Draft Paper Submission (and Guidelines)

We welcome contributions through full/regular research papers in form of regular papers of up to 7 pages, double-column IEEE style, which will be presented in plenary presentations, and short research papers/industry reports of 4 pages, to be presented in formal plenary sessions or informal poster sessions. In addition, we welcome extended abstracts & poster papers of 2 pages which will be presented in informal poster sessions. The three current categories for submissions are defined as follows:

    • RRP:Full/Regular Research Papers (maximum of 7 pages): Regular Research Papers should provide detail original research contributions. They must report new research results that represent a contribution to the field; sufficient details and support for the results and conclusions should also be provided. The work presented in regular papers are expected to be at a stage of maturity that with some additional work can be published as journal papers.
      Presentation: oral presentation in a formal session.
    • SRP:Short Research Papers and Industry Reports (maximum of 4 pages): Short Research Papers report on ongoing research projects. They should provide overall research methodologies with some results. The work presented in short papers are expected to be at a stage of maturity that with some additional work can be published as regular papers.
      Presention: oral presentation in a formal session or a poster in a poster session.
    • APP: Abstract/Poster Papers (maximum of 2 pages): Poster papers report on ongoing research projects that are still intheir infancy (i.e., at very early stages). Such papers tend to provide research methodologies without yet concrete results.
      Presentation: poster in a poster session

General Guidelines (Draft Papers)

Prospective authors are invited to submit their draft paper (between 2 to 7 pages, standard 2 column IEEE style) (file size limitation: 5.0 MB). Submitted papers should not have been previously published nor be currently under consideration for presentation or publication elsewhere.

Different to practice at some other CSCE’18 conferences and different from the announcement in CSCE’s general CfP, ICDATA uses an online conference management and paper submission system, to which the draft papers must be submitted online, in IEEE-format and exclusively as a PDF-file (no doc(x) etc.). Please follow the formatting instructions for the draft paper:

  • Paper Size: US Letter format (8.5″ x 11″) or A4 (210 X 297 mm)
  • Paper Length: Maximum 7 pages (according to the above mentioned paper categories), including figures, tables & references
  • Paper formatting: double column, single spaced, 10pt font.
  • Margins: Left, Right, and Bottom: 0.75″ (19mm). The top margin must be 0.75″ in (19 mm), except for the title page where it must be 1″ (25 mm).
  • The first page must include:
    • Title of the paper
    • Name, affiliation, postal address, and email address of each author (identify the name of the contact author)
    • Abstract (between 100 and 120 words)
    • Underline the name of the author who will be presenting the paper (if accepted) – This will not be required for the camera ready version!
    • A maximum of 5 topical keywords that would best represent the work described in the paper
  • The actual text of the paper can start from the first page (space permitting)

IEEE templates can be found, e.g., here.

Violations of any of the above paper specifications may result in rejection of your paper!


Code of Ethics for Authors

Prologue: In 2014, the congress had received 48 paper submissions that were in clear violation of common CODE OF ETHICS FOR AUTHORS. These 48 papers were found to include various levels of plagiarized materials or unauthorized uses of copyrighted materials. The 48 papers were detected by the congress referees at the very early stages of evaluation. These papers were rejected and copies of the reports of the violations were provided to the authors‘ supervisors and employers. Since the vast majority of the authors who violated the code of ethics were either students or young scientists, their employers/supervisors arranged for them to participate in an ethics course/workshop offered/organized by their institutions.

Unfortunately, author violation of code of ethics is becoming more common. Although, many consider such codes to be common knowledge, most major publishers, journals, and conferences have decided to post a common CODE OF ETHICS FOR AUTHORS on their web sites; see examples at:

In a committee meeting, it was decided unanimously to follow the practice of the above publishers by making available the congress’s CODE OF ETHICS FOR AUTHORS and all related issues to stake holders. Please see below.

Authors who violate the CODE OF ETHICS FOR AUTHORS shall be subject to a graduated scale of penalties which may include: reporting to the author’s supervisor; reporting to the author’s employer; providing a copy of the author’s formal letter of apology to the stake holders; reporting to other publishers; prohibition of publication for one to three years (depending on the seriousness of the violation.) Authors will be fully accountable for their violations (including any and all costs associated with such violations.)

In order to take corrective actions against authors who violate the publication ethics, the congress requires that the Contact/Corresponding authors of papers provide (in the manuscript), their professional email address (i.e., on institution’s/employer’s servers); if an author has to use a freely available email address such as gmail, hotmail, … then the provided email address must have web footprints to the author and to his/her institution on the web: such as the homepage of the author at his institution’s servers which includes the author’s email address, …).

Author violations include but not limited to:

  • The use of any diagrams, figures, pictures, tables, or illustrations that belong to third parties without permission from the owners.
  • The use of copyrighted materials without permission.
  • Plagiarism at various levels: un-credited verbatim, significant self-plagiarism; un-credited and improper paraphrasing of pages or paragraphs that have already been published; …
  • The paper/manuscript/poster submitted by the author is NOT a legitimate scientific article and/or violates common ethics. Examples include, but not limited to: topics are not relevant; falsified results/work; results are not reproducible; commercial article; use of profanity; inclusion of inappropriate pictures; inclusion of pictures of faces of people without their permission (in particular, for papers that present „face recognition“ algorithms).
  • Falsification of any kind.

 

Download Code of Ethics for Authors (pdf)

Online Submission of the Draft Paper

To submit your paper please visit the online conference system for ICDATA’18 hosted by Conference Master (Deadline for Submission is March 30, 2018. Please click on the button below to access to the ICDATA conference management system for submitting draft papers:

Paper Submission System

If you want to submit your paper to a special session, please select an appropriate ‚track‘ within the paper submission system as well as an appropriate paper category (RRP, SRP, or APP).

Please do not send papers by email! Emailed submissions will be rejected without further notification.